ReFrame Business Services

Business Filing Software for State Agencies

Transformation shouldn’t feel like a gamble. But for many business services teams, that’s exactly what it becomes. 

ReFrame Business Services is a unique SaaS solution, purpose-built to assist Secretaries of State offices, licensing agencies, and state-level divisions in modernizing filings, registrations, renewals, and service delivery. It achieves this without overwhelming staff or compromising compliance, setting it apart from other solutions.

Solutions Trusted by Government Leaders

Our solutions are used and trusted nationwide by agencies that demand security, scalability, and reliability. This widespread trust is a testament to the quality and effectiveness of our products.

Why It Matters

Modernizing government systems can be a daunting task, often fraught with risk and stress. Legacy data, integration challenges, and vendor limitations can leave agencies with more problems than solutions. ReFrame Business Services changes that, providing a reliable and stress-free modernization process.

How We Solve for It

We’ve led dozens of successful implementations across Secretary of State offices, licensing agencies, and multi-agency ecosystems. Our approach starts with understanding how your team works—not just what the system is supposed to do. 

ReFrame Business Services is more than just a product. We walk with you from the first requirements session through post-launch refinement, with the same team through the life of the contract. When surprises pop up (and they will), our team’s been there before—we solve fast, communicate clearly, and never leave you hanging. 

Common Challenges We Solve

  • Manual processes slowing down business registrations creating backlogs. 
  • Staff stretched thin across fragmented systems. 
  • Lack of audit trails for compliance and oversight. 
  • Inflexible legacy platforms that can’t evolve. 
  • Poor user experience frustrating constituents and staff. 

Key Features of ReFrame Business Services

Security

Built-in protections such as biometrics and other validations to prevent fraudulent filings. 

End-to-End Workflow Automation

Eliminate paper trails and manual reviews with automated task routing and alerts. 

Full-Service Filing Support

Handle Business Registrations, UCC Filings (Built to IACA Standards), Notary, Charity Filings, Apostilles, and other regulatory filings—all from one secure product.

Modern User Experience

Clean, mobile-friendly interfaces for constituents and staff. 

Secure Digital Filings

Handle formation, renewals, amendments, and dissolutions securely, with real-time validation. 

Robust Admin Tools

Grant role-based access, generate reports, and audit changes with full transparency. 

System Integrations

Plug into state payment gateways, databases, and third-party tools with ease. 

Compliance-First Design

Stay aligned with state statutes and regulatory requirements by default. 

Online Filer Portal

  • Search businesses and other publicly available records, or file a complaint.
  • Interact with a conversational AI chatbot for any questions or filing assistance.
  • Create an account to submit filings, and view a dashboard with filing history, upcoming tasks, communications, and documents (receipts, certificates, etc.).
  • Initiate filings for business, UCC, trademarks, notary and other miscellaneous transactions.
  • Identity verification (KYC) and/or PIN assignments for advanced fraud protection. 

Administrative Portal

  • Admin configurations including filing types, templates, security, and business rules.
  • Approve registrations and filings (as necessary), and manage complaints.
  • Process online and in-house filings from the configurable work queue.
  • Create and send templated or ad hoc notices and correspondence.
  • Produce standard and ad hoc reports with intuitive analytics tools.
  • Engage with filing entities for enhanced customer service and compliance.
  • Safe, secure, and private AI functions to streamline in-house tasks. 

Ready to See ReFrame Business Services in Action?

Let’s walk you through a real demo—no fluff, no pitch. Just a hands-on look at how ReFrame helps state offices streamline Business Services, UCC, Notary, and Charity Filings with clarity and control.

Streamline business filings today.

Request a Demo of Business Services